Coach and Manager Info


Managers Information Session: October 5th @ 6:30pm - Leduc Public Library Alex Room B

- Everything you need to know to manage this season!

 

INFORMATION LINKS:


LOGO USE INFORMATION:

  • Please contact LMHA President for more information regarding logo usage.

 

MANAGER'S JOB DESCRIPTION:  

Please review Hockey Canada's Managers Manual for a detailed description of responsibilities, as well as information listed below. 

  • Shall be the liaison and resource person for all registration matters pertaining to their team for the  LMHA administrator. Provide a finalized team list to the administrator for player/coach carding. List need to include players: legal first & last name, coaches: legal first & last name with their birthdate, cell number & email address.
  • Shall contact LMHA's secretary to obtain passwords to run the LMHA team's webpage. All staff information must be entered in ASAP on team webpage. Player information must include: Players legal first & last name, jersey number and parent email address. These email addresses are used for all communication and is essential to be kept up to date. 
  • Provide any information and communication from LMHA to the coaches, parents and players
  • Ensure that travel permits are obtained for exhibition or tournament games. Please contact our Risk Management: risk@lmha.ab.ca. Permits are required for exhibition and tournament games we attend outside Zone 4. Permits are also required when we host a exhibition game in Leduc. Exhibition & tournament game sheet information TBA.
  • Will communicate practices, games, tournaments, and ice schedules for their team to parents.
  • Set up a joint bank account with a non-carded parent (ie: Non-Coach) on the team. One of the two bank signers must keep track of all team finances throughout the year - documenting all transactions, keeping receipts/proofs of payments, sending out information to the team & director on a monthly basis and hand into the treasurer at the end of the year. This person shall maintain a legible & accurate accounting ledger to ensure the financial affairs of the team are properly documented. Accounting Ledger is found on the Team Banking Information & Finances page - PLEASE USE ONLY THIS LEDGER.  Leger and financial information will be distributed MONTHLY to all parents & level director. 
  • Complete injury/incident reports as needed and forward to Risk Manager (risk@lmha.ab.ca)
  • Be familiar with suspension procedures/guidelines
  • Shall clearly communicate the vision and objectives of LMHA whenever possible.

 

 

NEW MANAGER INFORMATION:

LMHA - TEAM MANAGER INFORMATION

If you require assistance anytime throughout the season please contact one of the manger mentors listed below who have a lot of experience in the manager position.

Cindy Beck - admin@lmha.ab.ca

Ebony Bayrack - 780.982.5883  

Sharon Losing - 780.986.5514

 

LMHA WEBSITE

The LMHA website is to be utilized throughout the entire season, it is very useful and helpful.  Your password for your specific team homepage will be given to you by the LMHA Secretary - secretary@lmha.ab.ca.  If you need any assistance getting started on your homepage please contact the secretary or one of the persons above.

For League information go to LINKS on the LMHA website, then under League Links you will find your appropriate League, all teams are under the Northern Alberta Interlock (NAI) league except for Bantam AA, Midget AA, female hockey and LJAC teams.  Please check the league website immediately and often for preseason (tiering) schedule.  Game books from your league should come from your Level Director.

How to link NAI schedule to your RAMP team page

This will allow your team's games to be posted on the LMHA team page as well as the NAI League website. You must receive your NAI log in & password from your NAI tier governor before you are able to complete this process.

1) The team manager has to login in to their LMHA web page.  

2) Go to Settings

3) On the page that comes up, go down to League Settings.

4) From the drop down menus,

        - choose NAIF for the association,

        - choose appropriate season (eg. 2017-18) for the season,

        - choose the appropriate division

        - choose team for the team doing the update.

5) That is all. Now you will be able to view your games on the LMHA website

To link your team game schedule from NAI to your personal device:

Here are the steps:
-Log in to RAMPbook from the LMHA website (If you do not have an account, you can create one)
-If your athlete is not listed for the current year 2017/2018, go to the menu on the left and click on Search Athlete and enter info
-If your athlete is listed click on your athlete
-On the menu click on Sync Calendars
-Follow the instructions to Sync your device

Every time you go in with your Administration Login and update your website, it will automatically update what's on RAMPbook.

 

TEAM MEETINGS

An initial meeting should be set up shortly following the formation of the team. Ideally, the manager should be in place before the initial team meeting, which should also discuss the seasonal plans and preliminary budget.  This helps to ensure that all parents understand the commitment, both time and financial (including tournaments), up-front and before the season commences.  An agenda should be done up which may include some of the following points for discussion:

  • Volunteer Positions - Game/practice jerseys,  treasurer (if manager does not want to do this it must be the other non carded parent that has signing authority), home game music, time/score keeper schedule etc...  Once all volunteer positions are filled the manager should distribute a list stating the names and position for the team.
  • Code of Conduct - Having a code of conduct will ensure consistency when dealing with any team issues that may arise.  The code of conduct should be discussed as part of the expectations for parents and players during the first meeting.  Some topics for the code of conduct may be:
  1. Conduct at practices, games, events, team functions
  2. Locker room conduct and procedures (prior to game, after game, clean-up)
  3. Team attitude (coach, players and parents ethic codes)
  4. Respect
  5. Harassment
  6. Drugs/alcohol/foul language
  7. Cell Phone Policies (NOTE: NO CELL PHONES ARE ALLOWED IN DRESSING ROOMS. NO EXCEPTIONS!!!!)
  • Tournaments - how many tournaments to attend close to town and overnight
  • Start-up fees - a set amount to be paid by all families to start the season off. This amount needs to be approved by the team. This money is called "Parent Contribution" and if there is money left over at the end of the season refunds may be give to each family but is not to exceed the amount of the original Parent Contribution. 
  • Ice-time - the coach will want to discuss this in a very clear manner as this can be the cause of a lot of issues later on in the season.
  • Dress Code - pre-game outfit, warm-up attire.
  • Arrival times - coaches expectation for arrival before practices and games, parents in dressing room before and after games.
  • Team Communication - how the manager will communicate to the team, and short notice changes.  Who should be contacted if a player is going to be late or absent.
  • Disputes - any issues that arise should be dealt with after a 24 hour cooling off period.  The issue should be brought to the team manager or team liasion first , than the coach can be brought in if necessary.  If the issue cannot be dealt with at a team level, the manager should contact their level director.

Be sure that a copy of the minutes for this meeting go out to each family after the meeting and make sure you have a sign in sheet for attendance.

 

CONTACT LIST

A team contact list should be made up as soon as possible after the team is formed.  This list can include each players name and jersey number on it as well as each parents name, home phone number and cell phone number.  You may want to add the parents volunteer responsibility to this list as well so the team knows who is in charge of what on the team.  It is a good idea to have small laminated cards made up as well to fit in parents wallets in case they need to contact someone while on route to a game or tournament.

 

TOURNAMENTS

To find a list of tournaments for Alberta, go to: http://www.hockeyalberta.ca/tournaments/

 

DISPUTES

There may come a time where a Team Manager will have to act as a liaison between the team parents and coaches to resolve disputes.  The parent should be comfortable knowing they can bring concerns to the Team Manager for any reason - equal playing time, coaching tactics, harassment, etc.  The team Manager should work with the coach and parents to first try to resolve disputes at the team level.  Open communication, consistency, and mediation by the Team Manager are key.  If a dispute cannot be resolved at the team level, the Team Manager will have to contact their Level Director for the next appropriate step.

 

PLAYER SUSPENSIONS

When a player receives a penalty which could warrant a game(s) suspension, the League Governor for your level will send a suspension notice to our association President and in some cases to the team manager as well. If there is any question at all if the player is suspended and you have not received a suspension notice, please do not allow the player to play in a game until you have received confirmation from either the League Governor or association President.  Also ensure that if the player is serving a suspension that this is noted beside his/her name on the roster for the game.  ie: John Smith susp 1 of 2 and put a line through his name to notify that he is not playing.

If there are any suspensions from exhibition games the notice of suspension will come from Daryl Pickering.

 

GAMES

After an exhibition game that an LMHA team hosts and you have gotten a permit for, the gamesheet MUST be sent to our Zone 4 Discipline Coordinator, Daryl Pickering.  His email is: minordisc4@hockeyalberta.ca. His phone number is: 1-403-598-7255. If there are any suspensions from exhibition games the notice of suspension will come from Daryl.

After you attend a tournament or exhibition game out of Zone 4 that you received a permit to participate in, the gamesheet MUST be sent to our Zone 4 Discipline Coordinator, Daryl Pickering.  His email is: minordisc4@hockeyalberta.ca . His phone number is: 1-403-598-7255. If there are any suspensions from exhibition games the notice of suspension will come from Daryl.

 

TRAVEL PERMITS

Team Managers are required to obtain travel permits for any exhibition games or tournaments that are played outside of your Zone.  Leduc is in Zone 4, a map can be found on the website showing the towns that are included in Zone 4. You must obtain permits to host exhibition games in Leduc as well. Any league games played outside of Zone 4 do not require a permit.  If you have any questions at all please contact your Risk Manager - risk@lmha.ab.caAny special events performed as a team as well require a permit, ie: off-ice conditioning, team meals, parties or traveling to watch a sporting event.

 

MEDICAL INFORMATION

Each player/coach should fill out a medical information sheet, these forms can be found on the LMHA website.  These forms should be kept with the team medical bag at all times in a sealed envelope.  Having the medical sheets close can provide important information in the case of an emergency, as well as provide contact information for family physicians and emergency contacts when the parents are unavailable.

 

ACCIDENT/INJURY REPORTS

In the case of any accident/injury, a report must be submitted to Hockey Alberta within 90 days of the date of the incident.  The Team Manager should carry blank injury forms at all times (the form can be found here), this form needs to be filled out immediately, if the player needs medical attention the form should accompany them to the hospital for the doctor/dentist to fill out at the time.  If the form is not available please ensure that name, address and phone number of the attending physician is written down so the form can be mailed to them.  Once the form is filled out entirely a copy should be kept in the managers files and the original should be given to the Risk Manager to send onto Hockey Alberta.

 

FORMS

Team Manager Checklist
Concussion Information
Hockey Team Roster
Gamesheet Labels
Parent Meeting Template
Team Meeting - Manager Section
Team Financial Ledger
Ref Signals
Penalty Codes and Abbreviations
Team Fundraising - GAMING
Team Fundraising - NON GAMING
Hockey Canada Team Manager Guide
Medical Forms
Team Sponsorship Letter
Team Budget Sample

PLAYER-PARENT PLEDGE FORM

http://cloud.rampinteractive.com/leducmha/files/Players%20Pledge.pdf

Thank you to all our Association Sponsors!

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